Built for UK rental compliance
17 features purpose-built for the Renters' Rights Act 2025. Everything you need to stay compliant, organised and protected.
Compliance Management
Stay on top of every obligation with automated tracking and intelligent alerts.
See your entire portfolio at a glance with traffic-light status indicators. Red, amber, green scoring across every property and compliance obligation. Your overall compliance score updates in real time.
- Traffic-light status for every property
- Overall portfolio compliance score
- Drill down into individual obligations
- Export compliance reports
Track gas safety certificates, EICR reports, EPC ratings, deposit protection, HMO licences and smoke/CO alarm compliance. Never miss an expiry date again.
- Automated expiry tracking
- 90, 60 and 30-day advance reminders
- Upload and store certificate copies
- Supplier contact management
Multi-stage alerts that escalate as deadlines approach. Email, in-app and optional SMS notifications. Configurable reminder schedules for each certificate type.
- Customisable reminder intervals
- Escalation when deadlines are missed
- Alert digest or individual notifications
- Assign alerts to team members
Algorithmic compliance scoring that weights obligations by severity and urgency. Identify your highest-risk properties instantly and prioritise your time.
- Weighted risk scoring
- Priority action lists
- Historical compliance trends
- Benchmark against portfolio averages
Eviction & Legal
Navigate the new possession grounds with confidence and build court-ready evidence.
Build structured evidence cases for each Section 8 ground. The system guides you through required documentation, notice periods and procedural steps for tribunal-grade evidence packs.
- Step-by-step evidence collection
- Ground-specific checklists
- Timeline and notice period tracking
- Export court-ready evidence bundles
Generate compliant Section 8 and Section 13 notices using the correct prescribed forms. Auto-populate tenant and property details to reduce errors.
- Pre-filled prescribed forms
- Correct notice period calculations
- Serve and track delivery
- Digital audit trail
Answer a series of questions and RightHold tells you which Section 8 grounds you can rely on. Avoid wasting time on grounds you cannot evidence.
- Interactive eligibility assessment
- Links to evidence requirements
- Case strength indicator
- Solicitor referral integration
Rent & Tenancy
Manage rent increases, pet requests and tenancy administration within the new legal framework.
Track the mandatory 52-week gap between rent increases. Generate compliant Section 13 notices and monitor tribunal challenge windows. Never fall foul of the new rent increase rules.
- 52-week countdown timer
- Section 13 notice generation
- Tribunal challenge window alerts
- Rent history for every tenancy
Track the mandatory 42-day response window for pet requests. Generate compliant consent or refusal responses. Manage pet damage insurance requirements.
- 42-day response countdown
- Template consent and refusal letters
- Reasonable refusal guidance
- Pet insurance tracking
A complete chronological record of every tenancy event — from start date through rent increases, inspections, complaints and eventual end of tenancy.
- Chronological event log
- Linked documents and correspondence
- Filter by event type
- Export for legal proceedings
Property & Portfolio
Organise your portfolio, manage documents and collaborate with your team.
Store all property details including address, type, HMO status, licensing requirements and local authority rules. Tailored compliance obligations for each property.
- Property-specific compliance requirements
- HMO detection and licence tracking
- Local authority regulation awareness
- Property image gallery
Photograph certificates, licence documents and correspondence. AI automatically extracts key data, expiry dates and compliance details. No manual data entry required.
- Camera or file upload
- Automatic data extraction
- Expiry date detection
- Confidence scoring on extracted data
Organised, searchable document storage for every property. Certificates, correspondence, inspection reports and tenant communications in one place.
- Property-organised folders
- Full-text search
- Version history
- Secure sharing links
Invite team members with role-based access. Property managers, administrators and viewers each see only what they need. Full audit trail of who did what.
- Role-based access control
- Activity audit trail
- Property-level permissions
- Invitation management
Prepare for the Private Rented Sector Database. Export property and tenancy data in the required format. Track registration status across your portfolio.
- Data export in required format
- Registration status tracking
- Gap analysis for missing data
- Bulk update tools
Record and timestamp all tenant communications. Attach correspondence to properties and tenancies. Build an evidence trail for every interaction.
- Timestamped communication log
- Attach to properties or tenancies
- Template responses
- Export for legal proceedings
Track deposit protection status, scheme details and prescribed information service dates. Alerts when deposits approach protection deadlines.
- Protection scheme tracking
- Prescribed information reminders
- Deposit return management
- DPS, TDS and MyDeposits support
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